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The Florida Department of Health works to protect, promote & improve the health of all people in Florida through integrated state, county, & community efforts.

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Trauma Registry

Contact the Florida Department of Health

The Florida Trauma Registry collects patient data from the State's verified and provisional trauma centers, as authorized by section 395.404(1), Florida Statutes. To be a state verified trauma center, every facility must maintain a comprehensive database of all injured patients treated in the hospital as a result of a traumatic injury. The trauma registry supports the trauma centers' required activities, including performance improvement, outcomes research, and resource utilization, as well as, providing the state public health system with the necessary data for statewide planning and injury prevention initiatives.

Next Generation Trauma Registry

The Next Generation Trauma Registry(NGTR) Project was launched to improve the physical structure of the State Trauma Registry as well as automate and secure submissions of files and provide feedback regarding their submission in a timely manner.

The Next Generation Trauma Registry is a web based product that will begin with all 2014 patients treated and discharged from verified/provisional trauma centers within the State of Florida.  Over the next several months, the department will be moving historical data to the Next Generation Trauma Registry for the most comprehensive registry.

The Health Information and Policy Analysis Program held several trainings during December 2013 regarding the initial set-up and introduction to the Next Generation Trauma Registry.  The training materials referenced in these trainings are below:

Administrator training and Registrar training

Data Collection and Technical Assistance

The reporting requirements for trauma centers are listed in the Florida Trauma Registry Manual, Data Dictionary, 2014 Edition, effective January 1, 2014,  for patients with a hospital discharge date of 2014 and the Florida Trauma Registry Manual, February 2008 for all patients discharged before 2014.   The current data dictionary is incorporated by reference in rule 64J-2.006, Florida Administrative Code, as were all previous versions. The Florida Trauma Registry Manual, Data Dictionary, 2014 Edition, details the requirements for data collection and submission that are mandatory for all Florida trauma centers. With the new Florida Trauma Registry Manual, Data Dictionary, 2014 Edition all Florida trauma centers data will be submitted to the National Trauma Data Bank® and the Trauma Quality Improvement Program (TQIP) effective upon legislative ratification as outline in 64J-2.006 Trauma Registry andTrauma Quality Improvement Program.

Florida Trauma Registry Manual, Data Dictionary, 2014 Edition, effective January 1, 2014

Florida Trauma Registry Manual, February 2008

Rule 64J-2, Florida Administrative Code-Trauma Services

Trauma Registry Reporting Schedule

 Reporting            Reporting                            Final Submission
    Quarter                 Dates                                      Date

    1                        January 1 - March 32                 July 1

    2                        April 1 - June 30                        October 1

    3                       July 1 - September 30                January 1

    4                       October 1 - December 31          April 1


 

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

For information on the Florida's trauma data systems, please contact the Trauma Registry.
For technical assistance regarding the Florida Trauma Registry and related reporting and data collection issues, contact Trauma Registry Information Technology Analyst at (850) 245-4440 ext. 2721 or 1-800-226-1911.


Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

For more information:
Email: Trauma Registry
Write to:
Florida Department of Health
Division of Emergency Preparedness and Community Support
Health Information and Policy Analysis Program
4052 Bald Cypress Way, Bin A-22
Tallahassee, FL 32399-1738

Phone: (850) 245-4440
Fax: (850) 488-2512

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