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It's a New Day in Public Health.

The Florida Department of Health works to protect, promote & improve the health of all people in Florida through integrated state, county, & community efforts.

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Trauma Registry

Contact the Florida Department of Health

The Florida Trauma Registry collects patient data from the State's verified and provisional trauma centers, as authorized by section 395.404(1), Florida Statutes. To be a state verified trauma center, every facility must maintain a comprehensive database of all injured patients treated in the hospital as a result of a traumatic injury. The trauma registry supports the trauma centers' required activities, including performance improvement, outcomes research, and resource utilization, as well as, providing the state public health system with the necessary data for statewide planning and injury prevention initiatives.

Next Generation Trauma Registry and Data Collection

The reporting requirements for trauma centers are listed in the Florida Trauma Registry Manual, Data Dictionary, 2014 Edition. The current data dictionary is incorporated by reference in rule 64J-2.006, Florida Administrative Code, as were all previous versions. The Florida  Trauma Registry Manual, Data Dictionary, 2014 Edition, details the requirements for data collection and submission that are mandatory for all Florida trauma centers. The current registry manual is complaint with the National Trauma Data Bank® and the Trauma Quality  Improvement Program (TQIP).

Data collected from Florida trauma centers will be submitted through the Next Generation Trauma Registry (NGTR). The NGTR can be accessed after appropriate credentialing has occurred at www.fltraumaregistry.com. Trauma centers should contact the administrator of their local system for appropriate credentialing. The initial setup and introductory training presentations for the NGTR are below for those who may need to revisit initial setup:

Administrator training and Registrar training

Acute Care Hospital Participation

Beginning January 1, 2015 all acute care hospitals will be required to submit data to the registry for trauma cases that are treated within their facility.  The Next Generation Trauma Registry will be upgraded to allow for acute care hospitals to enter the required information directly or to upload the raw data through the web application.  Required reporting information and the correct format can be accessed through the Florida Acute Care Trauma Registry Manual, Data Dictionary, 2014 Edition.

Florida Trauma Registry Manual, Data Dictionary, 2014 Edition, effective January 1, 2014

Florida Acute Care Trauma Registry Manual, Data Dictionary, 2014 Edition, effective January 1, 2015

Rule 64J-2, Florida Administrative Code-Trauma Services

Trauma Registry Reporting Schedule
Reporting
Quarter
Reporting
Dates
Final Submission
Date
1 January 1 - March 31 July 1
2 April 1 - June 30 October 1
3 July 1 - September 30 January 1
4 October 1 - December 31 April 1

The Department is dedicated to providing excellent customer service. For information on the Florida's trauma data systems, please contact the Trauma Registry. For technical assistance regarding the Florida Trauma Registry and related reporting and data collection issues, contact Trauma Registry Information Technology Analyst at 850-245-4440, ext. 2721 or toll free at
1-800-226-1911.

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

For more information:
Email: Trauma Registry
Write to:
Florida Department of Health
Division of Emergency Preparedness and Community Support
Health Information and Policy Analysis Section

4052 Bald Cypress Way, Bin A-22
Tallahassee, FL 32399-1738

Phone: (850) 245-4440
Fax: (850) 488-2512

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