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The Florida Department of Health works to protect, promote & improve the health of all people in Florida through integrated state, county, & community efforts.

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Hospital Preparedness Program Information Sharing Webinars

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These webinars are designed to share new information, experiences, and best practices between Florida's health care system partners. This page contains information on upcoming webinars as well as recordings, slides, and supporting documents from the department's information sharing series.

Upcoming Webinars

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Past Webinars

September 25, 2013—Building and Sustaining a Healthcare Coalition
This month’s Wednesday Webinar discusses, ‘best practices for building and sustaining a healthcare coalition’.  Last month’s webinar, we discussed the definition of a HealthCare Coalition, essential members and requirements for formalizing a HCC coalition.  This program brings additional, essential information from the Medical Surge Unit and best practices from guest speakers who have participated in the building a HealthCare Coalition from the ground up.  These speakers bring experience, knowledge and lessons learned to provide tips for not only building but sustaining of the HCC once it is established.    These speakers bring best practices for developing mission statements, vision, goals and objectives for your HCC.  In addition, the speakers share tips on Governance, documentation, voting and other necessary processes for achieving recognition as a HealthCare Coalition in Florida.

We hope you will join us for this most valuable presentation.  As an added bonus, we will provide handouts and templates useful in coalition development and facilitation.
Slide Set
Agenda
Program Recording Link

August 21, 2013—Coalitions: The Future of Healthcare Preparedness in Florida
This webinar continues the discussion of the development and recognition of healthcare coalitions in Florida and will provide additional information and definition on reporting requirements for ASPR Hospital Preparedness Program (HPP) contracts.  We will also discuss how the development of healthcare coalitions will influence event response at local and state levels.
 
This is a must see for healthcare agency individuals tasked with ASPR contract management, current coalition members and individuals planning to join or participate in the development of a healthcare coalition.
Slide Set
Program Agenda
Program Recording Link

July 26, 2013—Hospital Preparedness Contract Update:
2013-2014 Revisions to Attachment I and Exhibits
Changes have been made to the Attachment 1 and Exhibits for the upcoming 2013-2014 Healthcare Preparedness Contract Year.  There will be a webinar on July 26 at 2:00PM to review the changes for the upcoming year.  This will be a very informative webinar for those responsible for compliance with the contract requirements. Please join us for this webinar presenting the updated Healthcare Contract Amendment I and exhibits.  We will also discuss how the new contract process will integrate into HAMS (Hospital Assessment and Monitoring System).  We will discuss deliverables and tasks included in the contract.
Slide Set
Program Agenda
Program Recording Link

July 24, 2013—Direct Secure Messaging for Disaster Preparedness
July’s webinar continues our discussion of continuity of communication and the exchange of patient information during a disaster event.  With technology based innovations making exchange of patient information more secure and available to medical staff during disasters, it is imperative emergency management staff understand the impact of this system in planning for disasters. 

This webinar provides an overview of Health Information Technology as it can be used during disaster events.  HIT is the use of computer hardware and software to securely store, retrieve, and share patient health and medical information. 

Health information exchange (HIE) provides the capability to electronically move clinical information among disparate health care information systems while maintaining the meaning of the information being exchanged.
HIE systems facilitate the efforts of physicians and clinicians to meet high standards of patient care through electronic participation in a patient's continuity of care with multiple providers.  Healthcare facilities have begun to implement this system within their organization with assistance from the Office of the National Coordinator for Health Information Technology.

DSM is the Florida HIE Implementation of the Direct standard for secure, encrypted email for sending protected health information.  Florida emergency planners and first responder organizations can use DSM for coordination and planning.
Slide Set
Program Agenda
Program Recording Link

June 19, 2013—COMMUNICATION CONTINUITY: Can You Hear Me Now?  Building the Best Healthcare Emergency Radio Systems
Are you overwhelmed with communication planning, equipment purchase and coverage issues for your facility emergency radio communications?

After every real event or disaster exercise; failure of communications can usually be found at the top of the improvement plan.Dependable and effective communications systems in a healthcare facility are essential for healthcare continuity of operations in an emergency or large planned event.

This webinar gives an overview of best practices for building and maintaining reliable emergency radio systems and devices within a healthcare facility. Issues with transmission capability, user knowledge, maintenance, interoperability and access to equipment are common complaints listed by many healthcare facilities.  Other technical issues such as potential interference with other equipment, compliance and par levels for communication equipment are also concerns expressed.

This webinar is designed for anyone in the healthcare setting responsible for emergency communication equipment and systems, who may not have a strong background in communications technology.  
The speaker, Mr. Dirk Palmer, has faced and successfully conquered many of these issues and will share best practices and lessons learned with you during this program.
Slide Set
Program Agenda
Program Recording Link

May 15, 2013—Dialysis and Disasters How Prepared is Your Facility?
This program provides an overview of the Florida Kidney Disaster Coalition (FKDC) and the initiatives by the organization to partner with healthcare facilities and the Florida Renal Community to enhance disaster preparedness. The Coalition is comprised of healthcare professionals and partners in the renal care community including utility companies, emergency operations personnel, regulatory agencies and corporations.


Speakers from the organization and partner healthcare organizations will discuss programs for all-hazards preparedness resources provided by FKDC for use by healthcare facilities to keep your staff and patients prepared and safe. Having a comprehensive preparedness plan that addresses all hazards likely to affect your area is not only critical; it’s but essential to minimize renal patient surge during an emergency response. 


FKDC explains how forming working relationships with dialysis and transplant facilities, patient and professional organizations, and other strategic partners enhances planning and preparation for kidney patients in times of emergencies to provide uninterrupted dialysis and transplant care in the event of disasters.
Slide Set
Program Agenda
Program Recording Link

April 3, 2013—Managing ASPR Hospital Contracts Using HAMS
This presentation discusses how the introduction of HAMS (Healthcare Assessment and Management System), a web based program will enhance healthcare facilities’ capability to more easily manage contract funding provided by the Hospital Preparedness Section of the Bureau of Preparedness and Response. Healthcare facilities participating in contract funding with the Florida Department of Health (FDOH) are required to assure outlined deliverables are submitted by deadlines specified in their contracts. Currently, these deliverables are submitted to the Bureau manually and they include invoices, multi-year training and exercise plans, equipment inventories, and training and exercise rosters/after-action reports.

This presentation explains how healthcare facilities will be able to document the tracking/management of program deliverables. Once implemented, this application should simplify both the deliverable compliance/reporting process for providers as well as the year-end data collection and program performance analysis performed by the Hospital Preparedness Section
Slide Set
Handouts
Webinar Recording

March 6,2013—44th CST Civil Support Team Medical Briefing
On Order, the 44th CST located Camp Blanding in Starke deploys to support civil authorities at domestic Chemical, Biological, Radiological, and Nuclear (CBRN) incident sites to identify CBRN agents/ substances, assess current and projected consequences, advise on response measures, and assist with appropriate request for follow on support. The unit is composed of 6 officers and 16 enlisted Army and National Guard personnel and functions in Title 32 Status certified by the Secretary of Defense. The unit includes medical staff and individuals specializing in 14 different response classifications.

This program provides an overview of the civil support unit and their role in event response within the state of Florida. Information on the function and capabilities of the unit is provided by two medical personnel assigned to the unit.
Slide Set
Program Agenda
Webinar Recording

February 6,2013—Planning for Power Outages - Keeping the Lights On!
Healthcare facilities may experience power interruptions from many situations; storms, accidents, seasonal power surges…… Outages cause a multitude of continuity of service issues for healthcare facilities, many times while dealing with a surge in patients needing emergency care. Interruption in essential services such as communications, IT, HVAC, water pressure, sterilization capability and diagnostic capability are common issues during a power interruption. Other issues may include loss of elevators, transportation, refrigeration and cooking ability in the cafeterias. External community based issues such as respiratory or dialysis due to home medical device failure can impact healthcare facilities when they are most vulnerable. Hospital Emergency Managers and Facility Directors need to ensure there are operational plans to handle power interruptions.

This program provides best practices and real life experience from subject matter experts to plan for and mitigate the impact of a power interruption. Additionally, it provides information on resources to help develop and implement preparedness strategy and establish better relationships with community utility partners.
Slide Set
Program Agenda

November 29, 2012—Making Reporting Easier: Joint Commission, CMS, Contracts
With regulatory requirements for healthcare facility reporting ever increasing, the healthcare emergency management staff works over time to manage documentation for multiple regulatory and accreditation entities. The Florida Department of Health, Hospital Preparedness Program has recognized the need to provide healthcare partners with resources that can be used to consolidate documentation and eliminate redundancy in reporting. This program will provide participants with valuable tips and information from subject matter experts for leveraging contract reporting deliverables to allow for multiple uses.
Slide Set
Program Agenda
Handout

October 30, 2012—Hospital Surge and Conversion Site Planning
Recent disaster events throughout the nation have resulted in healthcare facilities experiencing increased medical surge capacity emphasizing the need for a definitive Medical Surge Plan. Medical Surge capability is a health care system’s ability to expand rapidly to manage increased demand for patient care in the event of large-scale public health emergencies. Disaster events create an imbalance between the supply and demand for resources; surge planning diffuses the overwhelming increase in demand for medical care. Effective planning for medical surge requires the coordination of multiple resources, including beds, supplies, equipment, physical structure, and especially, staff. Hospital policies to mobilize staff and, in some cases, other outside agencies is an especially important piece of the Surge Plan.

This program presents an overview of how healthcare facility planning, activation, management and evaluation of Medical Surge using alternate care and conversion site planning can lessen the impact of a mass casualty incident.
Slide Set
Program Agenda

September 27, 2012—Mass Fatality Incident Response in the Healthcare Setting
This program provides participants with information and resources necessary when planning for a mass fatality incident response. A mass or multi-fatality incident (MFI) results in a surge of deaths above what is normally managed by many healthcare facilities. Most healthcare facilities are limited in environmentally appropriate areas in which to temporarily manage large numbers of fatalities. In addition, decedent flow processing resulting from an MCI often differs from the normal process of handling an in hospital death.
Slide Set
Program Agenda
Handout

August 14, 2012—V.A. Hospital Evacuation and NDMS - National Disaster Medical Systems
In August 2010, Hurricane Earl approached the coast of Virginia and threatened the Hampton VA Medical Center located on the state’s southern coast. The Veteran’s Administration activated the Mid-Atlantic Healthcare Network and the Network Emergency Operations Plan after the decision to evacuate was made. Rick Rhodes, VA Area Emergency Manager, will discuss events triggering the decision to evacuate and how planning and resources facilitated the movement of at-risk patients. Rick will share best practices and lessons learned from the evacuation.

This presentation provides information and resources necessary when planning for and implementing hospital evacuation during an emergency event. Utilizing real events as a backdrop, this session addresses the importance of pre-planning and knowing how to request resources when faced with the difficult decision of hospital evacuation. The webinar includes notification, activation and operations of the National Disaster Medical System (NDMS) and its coordination with hospitals in Florida during a disaster.
Slide Set 1
Slide Set 2
Program Agenda
Handout

July 26, 2012—Hospital Surge Exercise - Review Lessons Learned and Best Practices
This webinar presented an overview of the 2012 Florida Department of Health (FDOH) Hospital Surge Exercise conducted in Alachua County on March 21-23, 2012. Presenters from the FDOH Bureau of Preparedness and Response, as well as representatives from participating hospitals discuss their roles in design, execution and evaluation of the exercise. DOH staff and hospital partners provided lessons learned from the exercise and best practices identified.
Slide Set
Program Agenda

May 8, 2012—Strategies for Hospital Staff Augmentation during an Event
The purpose of the program is to provide participants with information and lessons learned related to first hand experiences of moving staff and resources from one hospital setting to another. The presentations will address challenges such as options for accessing surge staff, transportation issues, just in time training and legal concerns. Each of the presenters have participated in recent incidents that required thinking outside the box and creative approaches to address the needs of staff and patients.
Slide Set 1
Slide Set 2
Program Outline

March 28, 2012—Non-Pediatric Hospital Emergency Preparedness and Children
This program  provides information and resources that can assist non-pediatric hospitals in planning for and managing the emergency preparedness and response needs of children and youth.  It addresses the local, state and federal perspectives.
Slide Set
Program Outline with References

February 2, 2012—Active Shooters in the Hospital Environment
This program provides information and resources to prevent and manage workplace violence, in particular, active shooters within a hospital environment.  The program also addresses the importance of planning and involvement of all levels of staff to protect the safety of staff, patients, and visitors.
Slide Set
Program Outline with References

November 30, 2011—Workplace Violence in the Hospital Environment
Hostile incidents are a pressing concern in hospitals.  The Webinar gave hospital partners the opportunity to discuss violence in healthcare settings.
Slide Set

October 5, 2011—Using the 2011 Recommended Disaster Core Competencies for Hospital Personnel
This program is designed for hospital officials, emergency preparedness coordinators, and staff educators. This information sharing program provides an overview and description of updated recommended competencies, presents tips for using, and provides information on how they are being used in a variety of settings. (Note: CEUs are not available for viewing the recording.)
Slide Set

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CE Partners—AHEC Area Health Education Centers and FMA Accreditation Program

“Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.” - Fla. Stat. sec. 668.6076

CE and CME Credits provided by the Suwannee River Area Health Education Center
For questions regarding CE or CME credits, please contact Brittany Myers at bmyers@srahec.org

Participation roster

*Note: This page contains materials in the Portable Document Format (PDF).  The free Adobe Reader may be required to view these files.