ࡱ > _ - bjbj ? b b $ l P P 8 l b K[ * & & L r r r Z Z Z Z Z Z Z $ u^ 'a p Z ! V# V# V# Z r r 4 [ * * * V# r r Z * V# Z * * S V r pt|j # F U 4 Z [ 0 K[ U a $$ l a h V V a V V * ! Z Z ( K[ V# V# V# V# a P p : Closed Pod Lexicon This lexicon defines all terms that are not household vocabulary. They are terms either used in a particular way or are terms related uniquely to the Closed POD program. Most of these terms will either be new to people or have the potential to create a shadow of doubt in peoples minds. The goal is to eliminate all potential doubt by strategically explaining the definitions upfront and clarifying the context for understanding who, what, where, when, how, why. When operating a Closed POD, use this Lexicon to clarify meaning of terms for yourself and others. Definitions Areas Ballroom Dispensing AreaThe area designated for centralized dispensing Break AreaAn identified area where volunteers can take a break and get refreshmentsClosed POD Upon activation from the DOH, the entire hotel property Command CenterAn identified area where Commander Coordinators are stationed during POD operationsDispensing Area(s)The room and/or area where medication and Patient Information Packets are distributedProtective PerimeterA secured route through which medication will travelStaging AreaAn identified area where medication and materials/equipment are temporarily placed awaiting transfer to a dispensing area. Also an area for volunteer sign-in, briefings, and vest retrievalStorage AreaA secured area with controlled access where medications are placed awaiting transfer to a staging or dispensing areaDocuments, Diagrams, and Forms Closed POD PlanThe principle guide that contains comprehensive procedural information and directs Closed POD emergency response operations. There are three stages of documentation to arrive at a propertys final plan.Dispensing Plan TemplateAn MS Word document template found in the Closed POD Planning Kit, to help a property design a dispensing planDraft Dispensing PlanAn MS Word document and in-process plan used as a planning guide during discussion and collaboration with the local DOHApproved Dispensing PlanA MS Word document and final plan, agreed upon by the property and the DOH. Placed on file with the DOH and the property.Closed POD Planning Kit All written materials and executable elements including planning tools, exercises and drills, and day of an emergency just-in-time training, communications and forms to help a property develop and implement a Closed POD Plan.Command Brief or BriefingInstructions that clarify the status of the emergency, objective of the Closed POD, chain of command, roles, tasks, timing, and other important informationIncident Report Your propertys standard procedure and form to document an incident outside of normal procedure, for example, a person in need of medical attention or a person displaying unruly behaviorInventory FormA form used to verify receipt and the amount of medication the department of health provides to the propertyJob Action SheetChecklist of Closed POD tasks per role/assignmentLayout DesignA diagram showing the ballroom dispensing area and its layoutMedication Screening Form An intake form that the head of household completes, listing each recipient who will receive medicationPatient Information PacketInformation packet, provided by the department of health, given to recipients when they receive their medication. Provides medication instructions, special instructions for children and pregnant women, an Anthrax fact sheet, and information about antibioticsRoles Command CoordinatorA direct supervisor in an Incident Command System who takes full control of a designated operation and functions to streamline communications. Can be a Closed POD coordinator or a coordinator at the department of health.Command TeamA propertys Command Coordinator group that supervisors team of Volunteers and/or a set of tasks. Reports directly to the Primary Coordinator.DOHDepartment of is the local or state agency responsible for implementation of the jurisdictions public health emergency plan. LDOH or SDOH may be used to identify if the local or state DOH has oversight of a task or responsibility in the Closed POD process phases.DOH HelplineDepartment of health helplineEOC or ECCEmergency Operation Center or Emergency Coordination Center an Incident Command Center coordinating all emergency response effortsIncident Command CenterEmergency Operation Center (EOC), Emergency Coordination Center (ECC), or the local department of health coordinating emergency response effortsHead of HouseholdThe person responsible for picking up medication for recipients listed on the Medication Screening FormRecipients The targeted dispensing populationSNSThe Strategic National Stockpile is a national repository of medications and medical supplies maintained by the federal government to be used for emergency situations such as a bioterrorism attack, widespread disease outbreak or natural disasterTargeted Dispensing PopulationA propertys designated dispensing population including registered guests, special function guests, associates and their families, and in-house vendors/contractors and their familiesVolunteersProperty associates assigned to roles and tasks for Closed POD operationsClosed POD Process Phases Public Health Emergency A biological attack involving the aerosolized release of anthrax requiring a mass dispensing of medications. The trigger to initiate Closed POD operationsNotificationFIRST phase in Closed POD Plan Begin: The local DOH sends an alert message to the property notifying them of the emergency End: Primary and Business Continuity Coordinators determine space availability for designated dispensing areasActivationSECOND phase in a Closed POD Plan that mobilizes volunteers and prepares the facility to dispense medication Begin: The local DOH sends an alert message to the property activating the Closed POD End: The property declares dispensing areas and volunteers are ready for Closed POD operationsSet-up and Briefing THIRD phase in a Closed POD Plan that enacts just-in-time training and physically prepares dispensing areas Begin: Volunteers sign in to the Closed POD End: Primary Coordinator opens the POD to recipientsDispensingFOURTH phase in a Closed POD Plan where volunteers dispense medications to recipients Begin: Volunteers begin dispensing End: Volunteers end dispensingStand-down FIFTH and final phase in a Closed POD Plan where volunteers break down the POD, document medication inventory, debrief, and sign out Begin: Local DOH delivers a stand-down notification End: Volunteers close POD, debrief and sign outSystems Closed PODA non-medical dispensing site and operation employed during a public health emergency that provides potentially lifesaving medications to a pre-determined population. Routine medical care is not provided in a Closed POD The sole purpose of a POD is to quickly provide preventive medication to large numbers of people during a public health emergency in an effort to prevent illnessIncident Command SystemA planned structure that is designed to improve an emergency response. Requires all functions to report to one central commander, streamlining communications Also see Command CoordinatorIdentification SystemA system to identify Volunteers and Command Coordinators authorized to act in the event of an emergency. Examples include colored vests and identification badgesOpen PODA public dispensing site and operation that is capable of providing medications to protect the general population from biological threats or epidemicsTerms Aerosolized (release)Very small particles easily spread in the airBottleneckTraffic jam or build up of people in one area that slows down the flow of people and dispensingCipro/Doxy See Medication: Types of common antibiotics used to treat infectionsDialysisA treatment used to help people who have poor kidney functionDispensing FormulaA method used to determine the type of medicine delivered to each recipientDisruptions A problem in the recipient waiting line that slows down the flow or speed of dispensingDose or dosageA dose is one pill. A pill is taken every 12 hours. Each bottle treats one person for 10 days and contains 20 pills. Recipients will take 2 pills per day for 10 daysFlow Non-stop, unhampered movement of people and medicineJust-in-Time Training (JITT)A coordinated communication plan designed to prepare volunteers on the day of an event. Consists of Command Briefings, Job Action Sheets, and a Greeter scriptQueueThe recipient waiting lineMedicationAntibiotics used in the treatment of Anthrax, most typically Ciprofloxacin and Doxycycline, referred to as Cipro and DoxySymptomatic or symptomsSigns and SymptomsEarly stage Sore throat, muscle aches, fever, headache, and chest pain Signs and SymptomsLate stage Difficulty breathing, shortness of breath, shock, confusion, delirium, high-pitched sound from airwayThroughputThe total calculated output of recipients in a period of time (usually an hour) under normal operating conditionsVolunteer VestsColor-coded vests are a method to visually identify the role of Closed POD volunteers. 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