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The Florida Department of Health works to protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

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Trauma Registry

Contact the Florida Department of Health

The Florida Trauma Registry collects patient data from the state's verified and provisional trauma centers, as authorized by section 395.404(1), Florida Statutes. To be a state verified trauma center, every facility must maintain a comprehensive database of all injured patients treated in the hospital as a result of a traumatic injury. The trauma registry supports the trauma centers' required activities, including performance improvement, outcomes research, and resource utilization, as well as providing the state public health system with the necessary data for statewide planning and injury prevention initiatives.

Trauma Registry and Data Collection 

The reporting requirements for trauma centers are listed in the Florida Trauma Registry Manual, Data Dictionary, 2017 Edition. The current data dictionary is incorporated by reference in Rule 64J-2.006, Florida Administrative Code, as were all previous versions. The Florida  Trauma Registry Manual, Data Dictionary, 2017 Edition, details the requirements for data collection and submission that are mandatory for all Florida trauma centers. Patients that are discharged on or after January 1, 2017 will fall under the reporting requirements of the Florida Trauma Registry Manual, Data Dictionary, 2017 Edition.  The current registry manual is complaint with the National Trauma Data Bank® and the Trauma Quality Improvement Program (TQIP). 

Data collected from Florida trauma centers will be submitted through the Trauma Registry. The registry can be accessed after appropriate credentialing has occurred at www.fltraumaregistry.com. Trauma centers should contact the administrator of their local system for appropriate credentialing. The initial setup and introductory training presentations for the registry are below for those who may need to revisit initial setup:

Florida Trauma Registry Manual, Data Dictionary, 2017 Edition, effective January 1, 2017

Administrator training and Registrar training

 

Acute Care Hospital Participation 

Beginning January 1, 2015 all acute care hospitals will be required to submit data to the registry for trauma cases that are treated within their facility. The registry will be upgraded to allow for acute care hospitals to enter the required information directly or to upload the raw data through the web application. Required reporting information and the correct format can be accessed through the Florida Acute Care Trauma Registry Manual, Data Dictionary, 2014 Edition. Patients that are discharged on or after January 1, 2016 will fall under the reporting requirements of the Florida Acute Care Trauma Registry Manual, Data Dictionary, 2016 Edition.

Florida Acute Care Trauma Registry Manual, Data Dictionary, 2016 Edition, effective January 1, 2016

Acute Care Trauma Registry Administrator Access Form

Administrator and Web Training Acute Care

 

Trauma Registry Rule and Reporting Schedule 

Rule 64J-2, Florida Administrative Code-Trauma Services

Trauma Registry Reporting Schedule
Reporting
Quarter
Reporting
Dates
Submission
Window
Quarter 1January 1 - March 31May 2 - June 1
Quarter 2April 1 - June 30August 1 - September 1
Quarter 3July 1 - September 30November 1 - December 31
Quarter 4October 1 - December 31February 1 - March 1
All records that are going to be used for the purpose of caseload volume and reporting must be received by July 1 of the following year. 

 

Data Request 

Florida’s Trauma Registry data is confidential and exempt from release as a public record pursuant to sections 395.4025(13) and 401.30(4), Florida Statutes. The data request must meet Chapter 405, Florida Statutes, designed to advance medical research or medical education for the purpose of reducing morbidity or mortality.

Trauma Registry Application -DUA

The Department of Health is dedicated to providing excellent customer service. For information on the Florida's trauma data systems, please contact the Trauma Registry. For technical assistance regarding the Florida Trauma Registry and related reporting and data collection issues, contact the Trauma Registry Information Technology Analyst at 850-558-9521, or toll-free at 1-800-226-1911.

Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.


For more information:

Email: Trauma Registry

Write to:

Department of Health
Division of Emergency Preparedness and Community Support
Health Information and Policy Analysis Section
4052 Bald Cypress Way, Bin A-22 Tallahassee, FL 32399-1738
Phone: (850) 245-4440 Fax: (850) 488-2512

 

 
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