The Florida Trauma Registry collects patient data from the state's verified and provisional trauma centers, as authorized by section 395.404(1), Florida Statutes. To be a state verified trauma center, every facility must maintain a comprehensive database of all injured patients treated in the hospital as a result of a traumatic injury. The trauma registry supports the trauma centers' required activities, including performance improvement, outcomes research, and resource utilization, as well as providing the state public health system with the necessary data for statewide planning and injury prevention initiatives.
Next Generation Trauma Registry and Data Collection
The reporting requirements for trauma centers are listed in the Florida Trauma Registry Manual, Data Dictionary, 2017 Edition. The current data dictionary is incorporated by reference in Rule 64J-2.006, Florida Administrative Code, as were all previous versions. The Florida Trauma Registry Manual, Data Dictionary, 2017 Edition, details the requirements for data collection and submission that are mandatory for all Florida trauma centers. Patients that are discharged on or after January 1, 2017 will fall under the reporting requirements of the Florida Trauma Registry Manual, Data Dictionary, 2017 Edition. The current registry manual is complaint with the National Trauma Data Bank® and the Trauma Quality Improvement Program (TQIP).
Data collected from Florida trauma centers will be submitted through the Next Generation Trauma Registry (NGTR). The NGTR can be accessed after appropriate credentialing has occurred at www.fltraumaregistry.com. Trauma centers should contact the administrator of their local system for appropriate credentialing. The initial setup and introductory training presentations for the NGTR are below for those who may need to revisit initial setup:
Acute Care Hospital Participation
Beginning January 1, 2015 all acute care hospitals will be required to submit data to the registry for trauma cases that are treated within their facility. The NGTR will be upgraded to allow for acute care hospitals to enter the required information directly or to upload the raw data through the web application. Required reporting information and the correct format can be accessed through the Florida Acute Care Trauma Registry Manual, Data Dictionary, 2014 Edition. Patients that are discharged on or after January 1, 2016 will fall under the reporting requirements of the Florida Acute Care Trauma Registry Manual, Data Dictionary, 2016 Edition.
Florida Trauma Registry Manual, Data Dictionary, 2017 Edition, effective January 1, 2017
Florida Acute Care Trauma Registry Manual, Data Dictionary, 2016 Edition, effective January 1, 2016
|Trauma Registry Reporting Schedule|
|Quarter 1||January 1 - March 31||May 2 - June 1|
|Quarter 2||April 1 - June 30||August 1 - September 1|
|Quarter 3||July 1 - September 30||November 1 - December 31|
|Quarter 4||October 1 - December 31||February 1 - March 1|
|All records that are going to be used for the purpose of caseload volume and reporting must be received by July 1 of the following year.|
The Department of Health is dedicated to providing excellent customer service. For information on the Florida's trauma data systems, please contact the Trauma Registry. For technical assistance regarding the Florida Trauma Registry and related reporting and data collection issues, contact the Trauma Registry Information Technology Analyst at 850-558-9521, or toll-free at 1-800-226-1911.
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
For more information:
Email: Trauma Registry
Department of Health
Division of Emergency Preparedness and Community Support
Health Information and Policy Analysis Section
4052 Bald Cypress Way, Bin A-22 Tallahassee, FL 32399-1738
Phone: (850) 245-4440 Fax: (850) 488-2512
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