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The Florida Department of Health works to protect, promote & improve the health of all people in Florida through integrated state, county, & community efforts.

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Information for Dispensers

E-FORCSE, Florida Prescription Drug Monitoring Program

Section 893.055(3)(a), Florida Statutes, requires that each time a controlled substance is dispensed to an individual, the controlled substance shall be reported to the department through the [prescription drug monitoring program] system as soon thereafter as possible, but no later than the close of the next business day after the day the controlled substance is dispensed unless an extension is approved by the department for cause as determined by rule. A dispenser must meet the reporting requirements of this section by submitting via the department-approved electronic system the required information concerning each controlled substance that it dispensed.

Section 893.055(3)(b), Florida Statutes provides that when the following acts of dispensing or administering occur, the following are exempt from reporting under this section for that specific act of dispensing or administration:

(a) All acts of administration.
(b) The dispensing of a controlled substance in the health care system of the Department of Corrections.
(c) The dispensing of a controlled substance to a person under the age of 16.

2018 Legislative Update 

Summary:

On December 19, 2018 E-FORCSE updated its rules to require dispensers to report controlled substance dispensing in the ASAP 4.2A specification and allowed dispensers one year to begin reporting in the new specification.  All dispensers must begin reporting in the ASAP 4.2A specification NO LATER THAN December 18, 2019.

How It Affects Me:   

If you have not already done so, you must update your reports to the ASAP 4.2A specification and begin reporting in the new specification NO LATER THAN December 18, 2019.

Background:

Section 893.055(3), Florida Statutes was amended with the passage of HB 21 (2018), requiring the reporting of the dispenser’s permit or license number and the name of the individual picking up the controlled substances prescription along with the type and issuer of identification. Rule 64K-1.002, Florida Administrative Code, was amended to update the format for submission to the database to the ASAP 4.2A specification.  The amended rule went into effect on December 19, 2018, and E-FORCSE will continue to accept reports in the ASAP 2011 4.2 and ASAP 4.2A formats for one year from the effective date of the rule to allow for transition.

Action Steps Needed:           

  1. Review the Data Submitter Submission Guide for ASAP 4.2A.
  2. Update your reports to meet the ASAP 4.2A specification.
  3. Begin reporting the additional fields under the ASAP 4.2A specification NO LATER THAN DECEMBER 18, 2019. 
    1. PAT17- Patient telephone number
    2. DSP04- Number of refills authorized by a prescriber
    3. DSP06- Refill Number (0=New; 01-99 is the refill number)
    4. PHA13- The State of Florida Department of Health issued pharmacy permit; or the dispensing practitioner’s license number that dispensed the medication.
    5. Additional Information Reporting (AIR) for Prescriptions dispensed for Pick-Up:
      • AIR07- Last Name of Individual picking-up prescription
      • AIR08- First Name of Individual picking-up prescription
      • AIR04- Type of ID or 99 Other (if MD contacted to verify identity)
      • AIR11- ID Qualifier 02- Person Picking Up
    6. Additional Information Reporting (AIR) for Prescriptions dispensed for Mail/Delivery:
      • AIR07- Last Name of Patient
      • AIR08- First Name of Patient
      • AIR04- Type of ID 03 Unique System ID (aka Insurance Card) or 99 Other (if MD contacted to verify identity
      • AIR11- 98 Unknown/Not applicable

For technical assistance, contact the help desk at 877-719-3120.