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Information for Dispensers

E-FORCSE, Florida Prescription Drug Monitoring Program

Section 893.055(3)(a), Florida Statutes, requires that each time a controlled substance is dispensed to an individual, the controlled substance shall be reported to the department through the [prescription drug monitoring program] system as soon thereafter as possible, but no later than the close of the next business day after the day the controlled substance is dispensed unless an extension is approved by the department for cause as determined by rule. A dispenser must meet the reporting requirements of this section by submitting via the department-approved electronic system the required information concerning each controlled substance that it dispensed.

Section 893.055(3)(b), Florida Statutes provides that when the following acts of dispensing or administering occur, the following are exempt from reporting under this section for that specific act of dispensing or administration:

(a) All acts of administration.
(b) The dispensing of a controlled substance in the health care system of the Department of Corrections.
(c) The dispensing of a controlled substance to a person under the age of 16.

2018 Legislative Update 

Summary:

House Bill 21 related to Controlled Substances was signed into law by Governor Rick Scott on Monday, March 19, 2018, and takes effect on July 1, 2018, unless otherwise provided. The bill includes a major technical re-write of sections 893.055 and 893.0551, Florida Statutes.

How it Affects Me:

The following changes take effect on July 1, 2018:

  • Dispensers of controlled substances are required to report to the Prescription Drug Monitoring Program system each time a controlled substance in schedules II, III, IV, and V are dispensed to a patient, as soon thereafter as possible but no later than close of business the day after the prescription is dispensed.
    • The following acts of dispensing or administration, which are exempt from reporting.
      • All acts of administration of a controlled substance.
      • The dispensing of a controlled substance in the health care system of the Department of Corrections.
      • The dispensing of a controlled substance to a person under the age of 16.
    • The following information must be reported for each controlled substance dispensed.
      • The name of the prescribing practitioner, the practitioner’s federal Drug Enforcement Administration registration number, the practitioner’s National Provider Identification or other appropriate identifier, and the date of the prescription.
      • The date the prescription was filled and the method of payment, such as cash by an individual, insurance coverage through a third party, or Medicaid payment.
      • The full name, address, telephone number, and date of birth of the person for whom the prescription was written.
      • The name, national drug code, quantity, and the strength of the controlled substance dispensed.
      • The full name, federal Drug Enforcement Administration registration number, State of Florida Department of Health issued pharmacy permit number, and address of the pharmacy or other location from which the controlled substance was dispensed. If the controlled substance was dispensed by a practitioner other than a pharmacist, the practitioner’s name, address, federal Drug Enforcement Administration registration number, State of Florida Department of Health issued license number, and National Provider Identification.
      • Whether the drug was dispensed as an initial prescription or a refill, and the number of refills ordered.
      • The name of the individual picking up the controlled substance prescription and type and issuer of the identification provided.
    • Information that is more than four years old must be purged from the PDMP database.

Action Steps Required:

Effective July 1, 2018:

  1. Begin reporting dispensing of schedule V controlled substances.
  2. Begin reporting (1) patient telephone number, (2) number of refills authorized, (3) the State of Florida Department of Health issued pharmacy permit/license number for the entity that dispensed the medication, and (4) the name of the individual picking up the controlled substance and the type and issuer of the identification required. 

    NOTE: The first two reporting elements may be reported using the current reporting standard (ASAP 4.2).  The remaining elements cannot be reported in the current standard.  We are in the process of rulemaking to adopt the ASAP 4.2a standard to allow this reporting to occur and anticipate that the rule will take effect in September.  Dispensers will have 1 year from the effective date to begin reporting these new elements in the new standard.

  3. Consult the PDMP system prior to dispensing a controlled substance to an individual over the age of 16, except for nonopioid schedule V controlled substances.