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Information on Apostille and Notarial Certificates issued by the Florida Department of State
Foreign embassies or consulates often require an apostille or notarial certificate for vital record certificates. The 1961 Hague Convention established the apostille as a form of authentication for its member states. The apostille certifies the authenticity of the issuing official’s signature. Countries that are nonmembers of the 1961 Hague Convention are issued notarial certificates, which also authenticates the issuing official’s signature. The Florida Secretary of State is the only designated Competent Authority to issue apostilles in the State of Florida.
Before ordering, we urge you to contact the nearest consulate or embassy for the country in which you will be using the apostille or notarial certificate to obtain their requirements for the vital record certificate.
Obtaining an Apostille or Notarial Certificate is a two-step process:
- Obtain a certification for the vital record event from the Bureau of Vital Statistics by completing the appropriate application (Eligibility requirements for birth and death with cause of death are available on the application and on the birth and death web pages).
- Once you receive the vital record certificate from the Bureau of Vital Statistics, you must forward the certificate to the Florida Department of State (DOS) for the Apostille/ Notarial Certificate.
Please visit their website at www.dos.myflorida.com or contact 850-245-6945 for information regarding their application, requirements, processing time, fees, etc.
Mailing: Department of State, Division of Corporations, Apostille Certificate, P.O. Box 6800, Tallahassee, FL 32314-6800
Walk in/Courier Delivery: Department of State, Division of Corporations, Apostille Certificate, 2415 N. Monroe Street, Suite 810, Tallahassee, FL 32303.
LINKS TO FORMS:
If you have any questions about apostille or notarial certificates, please contact us at 904-359-6900 extension 9006 or e-mail us at: VitalStats@FLHealth.gov.