The Florida Department of Health introduced a trauma registry to all trauma hospitals and provided statewide training on February 14, 2025, to familiarize trauma centers with the new registry through biospatial.
Access to the Florida Trauma Registry has been granted to designated individuals at each trauma center. Trauma centers are asked to review and maintain the names and contact information of those with registry access by updating essential staff contact information.
The Florida Trauma Registry collects patient data from the state’s verified and provisional trauma centers, as authorized by section 395.404(1), Florida Statutes.
Florida Trauma Registry
Trauma centers should upload both historical and current data to the registry. The Department appreciates the efforts of Florida hospitals to collect and submit trauma data, ensuring optimal care for severely injured Florida residents and visitors.
To be a state-verified trauma center, every facility must maintain a comprehensive database of all injured patients treated in the hospital as a result of a traumatic injury.
The registry supports the trauma center’s required activities, including performance improvement, outcomes research, and resource utilization, as well as providing the state public health system with the necessary data for statewide planning and injury prevention initiatives.
Trauma Registry and Data Collection
The reporting requirements for trauma centers are listed in the Florida Trauma Registry Manual, Data Dictionary, 2017 Edition, effective January 1, 2017.
The current data dictionary is incorporated by reference in Rule 64J-2.006, Florida Administrative Code, as were all previous versions, and details the requirements for data collection and submission that are mandatory for all Florida trauma centers.
Patients that are discharged on or after January 1, 2017, will fall under the reporting requirements of the Florida Trauma Registry Manual, Data Dictionary, 2017 Edition. The current registry manual is complaint with the National Trauma Data Bank® and the Trauma Quality Improvement Program (TQIP).
Data collected from Florida trauma centers will be submitted through the Florida Trauma Registry and can be accessed after appropriate credentialing has occurred. Trauma centers should contact the administrator of their local system for appropriate credentialing.
Trauma Center Registry Reporting Schedule
| Reporting Quarter | Reporting Dates | Submission Window |
|---|---|---|
| Quarter 1 | January 1 – March 31 | May 2 – June 1 |
| Quarter 2 | April 1 – June 30 | August 1 – September 1 |
| Quarter 3 | July 1 – September 30 | November 1 – December 31 |
| Quarter 4 | October 1 – December 31 | February 1 – March 1 |
Acute Care Hospital Participation
The Department provides a centralized trauma registry for all acute care hospitals. To ensure uninterrupted access, hospitals should complete the Florida Trauma Registry User Access Request Form in ReadyOp. Once the initial facility access is established, the hospital’s trauma registry administrator may add sub-users directly within the Florida Trauma Registry.
Since January 1, 2015, all acute care hospitals are required to submit trauma case data to the registry. The current system supports both direct data entry and raw data uploads via the web application.
Reporting requirements and data formats are detailed in the Florida Acute Care Trauma Registry Manual, 2016 Edition, and apply to patients discharged on or after January 1, 2016.
The new trauma registry, powered by biospatial, is now available to all acute care hospitals. A statewide training session was held on June 3, 2025, to familiarize facilities with the platform. For those who could not attend, the training video and user guide are available below:
Acute Care Registry Reporting Schedule
| Reporting Quarter | Reporting Dates | Final Submission Due Dates |
|---|---|---|
| Quarter 1 | January 1 – March 31 Discharges | Due July 1 |
| Quarter 2 | April 1 – June 30 Discharges | Due October 1 |
| Quarter 3 | July 1 – September 30 Discharges | Due January 1 |
| Quarter 4 | October 1 – December 31 Discharges | Due April 1 |
Data Requests
Florida’s Trauma Registry data is confidential and exempt from release as a public record pursuant to sections 395.4025(13) and 401.30(4), F.S. The data request must meet Chapter 405, F.S., designed to advance medical research or medical education for the purpose of reducing morbidity or mortality.
The Florida Department of Health is dedicated to providing excellent customer service. For information on the Florida’s trauma data systems, please contact trauma registry staff.
Trauma Registry Archive
- Florida Trauma Registry Manual, Data Dictionary, 2016 Edition
- Florida Trauma Registry Manual, Data Dictionary, 2014 Edition
- Florida Acute Care Trauma Registry Manual, Data Dictionary, 2014 Edition